Mano River Cluster - Head of Programs
|Duty Station:||Freetown, Sierra Leone|
|Start of contract:||Immediate|
|Nature of the position:||Full-time|
|Duration of the contract:||2 years (with possibility for renewal)|
|Type of contract:||Fixed-term contract per the labor law of Sierra Leone|
WHO WE ARE
DAHW is an independent non-governmental organization supported by donors, volunteers and staff around the world. We collaborate with national and international players active in medical and social development co-operation and research. We form strategic alliances to achieve the best possible outcome. The entrusted funds enable us to fulfill our statutory duties in line with the principle of economy and needs-based support. We consider ourselves as a link between people who want to help and those who need help. We visualize the connection between disease and poverty so that people act with empathy and solidarity.
We assist people suffering from poverty-related diseases on a global scale. We focus on the needs of those with leprosy, tuberculosis and other socially excluding diseases and handicaps. We support medical and social relief programs that allow affected individuals to live a life in dignity and become empowered to be equally integrated into society. We conduct research in the interests of improving prevention, diagnostics and therapy, and medical, social rehabilitation for our target groups. We maintain national and international standards and encourage self-responsibility.
Our vision is a world in which no one suffers from leprosy, tuberculosis and other neglected diseases and the consequences they bring, such as physical disability and social exclusion.
We began our work in Sierra Leone in 1966 in Bombali District.
WHAT WE OFFER
The position of Head of Program (HoP) is key in carrying out roving, varied and challenging roles including strategic (strategic vision, visibility, strategic partnerships), programmatic (program funding and proposal writing, project management) and support (administrative, finance, human resource and logistics) as needed. The position incumbent will provide oversight to DAHW’s work within the Mano River cluster. In close collaboration with the Regional Representative, West Africa, the HoP will ensure that DAHW partners are effectively supported to deliver on the results agreed on, that a sound monitoring and evaluation system is in place to enable best practices and lessons learnt to be translated into future programming.
YOUR MAIN RESPONSIBILITIES
1. Program Development and Implementation
- Develops the strategic vision and direction of the program(s) in line with the strategic direction of DAHW
- Assesses potential partners and partnerships; secures and stewards local funding opportunities and builds the relationships on the grounds that are needed to support donor cultivation (e.g., Government, European Union, German Embassy, German companies or Representatives and other partners)
- Develops and manages the portfolio of program activities in line with DAHW regional and global vision
- Ensures accountability of DAHW programs through efficient and transparent use of program resources
- provides technical support and /or develops concept papers and proposals as necessary for expansion of new and existing programs, taking into consideration local conditions, donor knowledge and existing talent
- Keeps abreast of the social-economic and political changes in the environment and undertakes timely strategic review of the DAHW program strategy ensuring continued relevance within the area of focus
- Maintains close communication with the Regional Office in relevant factors and changes in environment
- Coordinates the production of timely quality program reports in line with DAHW Handbook on Project Management and donor requirements
- Provides leadership for the dissemination of DAHW’s Values, Vision and Mission within the team
2. Communication and Donor Management
- Serves as the main local contact for all external stakeholders; develops and maintains links with relevant senior government officials and with country representatives in donors, UN bodies, and other international NGOs
- Ensures strong working relationships and collaborations with current and new partner organizations through regular correspondence, engagement, reporting and meetings
- Develops and strengthens relationships with local organizations and networks and establishes national strategic relations and alliances with partners and civil society
- Supports preparation and hosting of strategic donor and DAHW RO and HQ visits and workshops
- Ensures that DAHW regularly has its local registration as an INGO renewed and updated to reflect changes in local policies
- Keeps abreast of the trends within the donor environment in country and internationally
3. Program Financial Management, Quality and Reporting
- Provides oversight to all finance and administrative services of DAHW programs.
- Oversees the programs annual budget, monitors and verifies the program budgets in adherence to approved budgets and procedures
- Ensures adequate mechanisms are in place for monthly & quarterly budget monitoring and reviews, and minimizes significant expenditure variances
- Oversees the effective implementation and compliance with DAHW Program Office Manual and Handbook and compliance with procedures required for co-funded programs.
- Ensures all partners have an understanding of DAHW financial and control systems, budget and work in compliance with DAHW Finance policies, authorization level policies, procedures.
- Oversees the collation and timely submission of key technical, baseline, project evaluation, donor and other monitoring and evaluation related reports to donors.
- Oversees annual and project-specific audit processes
- Ensures all monthly, quarterly finance reports are accurate and submitted in timely manner
4. Talents Management, Capacity Building and Compliance
- Provides advice on the interpretation of policies, regulations and rules and supports the senior team in explaining rights and responsibilities to the staff
- Oversees the mentoring and training of staff to ensure that they have the appropriate skill levels for their positions and are developing to their full capacity
- Ensures that the Management Team is effective, mutually supporting and efficiently involved in decision making
- Oversees staff compensation in line with approved budget and approves the monthly payroll
- Manages the exit of employees and ensures that information gathered during exit interviews are used for improvement
5. Security, Safety and Welfare
- Carries out risk, vulnerability and threat assessments as well as physical security assessments of all project/program sites making prioritized recommendations for improvement through the Standard Operational Procedures and contingency plans
- Liaises with local and regional officials, UN, NGO and other agencies regarding security issues in the planning, coordination, promotion of, and support for existing DAHW projects
- Ensures that child safeguarding and gender are integrated into all program and organizational risk assessments and budget and quality mitigation strategies are put in place
- Ensures that staff and partners are aware of the Child Safeguarding and Gender Policies, receive adequate training, sign the Declaration of Compliance to Child Safeguarding Form and DAHW Code of Conduct, in compliance with this policy
- Master’s degree in Business Administration, Health, Social Sciences, Development studies or other related discipline
- 10 years’ experience in a leadership role within a large or international organization working on strategic planning, quality improvement, project planning and implementation, monitoring and evaluation, human resources and financial management
- Strategic planning skills
- Leadership, influencing and managerial skills
- Ability to gain trust and secure donor funding
- Excellent interpersonal communication skills to build rapport with staff, partners, government officials, donors and community leaders
- Creativity and problem-solving skills
- Strong presentation skills
- Superior organizational skills and ability to multi-task
- Ability to work under pressure meeting deadlines
- Proven knowledge of program management tools and procedures
- Proven knowledge of budgetary control and financial management, including ability to read and understand financial data
- Proven experience in proposal development and report writing
- Demonstrated computer skills especially in MS Office packages
- Understanding of country laws and regulations.
- Bilingualism (fluency in spoken and written English/French) is required
HOW TO APPLY
Diversity is one of our core organizational values. We therefore accept applications regardless of gender, nationality, ethnic or social origin, religion/belief or disability.
We invite you to send us your complete application (including Resume, Cover letter and references), indicating the salary expectation, by 12th October, 2021 to email@example.com with the caption: “Application: Head of Program, Mano River Cluster”
ONLY SHORT-LISTED CANDIDATES WILL BE CONTACTED FOR INTERVIEW.